Docs Wizard : SAR Acknowledgement of the third party’s consent to disclose the information

Acknowledging Pregnancy Asking for MATB1 Form and Setting out Leave and Pay Details

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Acknowledgment of Resignation Letter

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Agreement to return on light duties following a period of absence

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Announcement Letter – Less Than 20 Staff, Not Electing Reps (Selection Criteria Needed)

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Announcement Letter – Less Than 20 Staff, Not Electing Reps (Selection Criteria Not Needed)

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Announcement Letter – More than 20 staff, Electing Reps (Irrespective of Whether Selection Criteria is Needed)

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Asking for More Information (Flexible Working)

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Business protection letter to give to an employee

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Changes to T&Cs Letter (Pay Increase)

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Changes to Terms & Conditions Letter (Job Role Change)

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Changes to Terms & Conditions Letter (Place of Work Change)

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Changes to Terms & Conditions Letter (Temporary Promotion/Secondment)

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Confirmation of dismissal during probationary period

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Confirmation of dismissal for gross misconduct

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Confirmation of satisfactory completion of probationary period

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Confirming Date for Return from Maternity

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Confirming Details for Maternity Leave and Pay

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Confirming Details For Shared Parental Leave and Pay

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Confirming Extension of Maternity Leave

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Confirming Informal Discussions Regarding Conduct

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Confirming Summary of Key Actions Following Appraisal Meeting

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Confirming Suspension and Invite to Investigation Meeting

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Congratulations on Achieving Your Long Service Award

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Covering Letters and Speculative Letter Guidance

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Disciplinary Hearing Outcome Letter – Dismissal Letter for Misconduct or Gross Misconduct

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Disciplinary Hearing Outcome Letter – Dismissal Letter for Poor Performance

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Disciplinary Outcome Letter – Dismissal Letter for Continued Short-Term Absence

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Extension of probationary period

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First Stage AWOL Letter – Request for Contact

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Formal Measures Letter TUPE

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Grievance Appeal Outcome Letter

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Grievance Outcome Letter

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Grievance Raised During Redundancy – Process Postponed

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Grievance Witness Invitation Letter

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Informing employee over 74 they are no longer eligible for tax relief on pension contributions

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Informing employee that they are no longer entitled to company or statutory sick pay

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Informing Worker an Off-Payroll Assessment has been conducted – documentation required

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Invitation Letter for Disciplinary Hearing for Misconduct or Gross Misconduct (Resulting in Dismissal)

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Invitation Letter to (Collective) Grievance Meeting

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Invitation Letter to (Individual) Grievance Meeting

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Invitation Letter to Disciplinary Appeal Hearing

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Invitation Letter to Disciplinary Hearing for Misconduct or Gross Misconduct (Resulting in Warning or Dismissal)

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Invitation Letter to Disciplinary Hearing for Short Term Absence (Resulting in Warning)

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Invitation Letter to Grievance Appeal Meeting

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Invitation Letter to Performance Appeal Meeting

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Invitation Letter to Poor Performance Hearing (Resulting in Warning or Dismissal)

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Invitation to Consultation Meeting Whilst Absent from Work (Sickness or Maternity)

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Invitation to First Consultation Meeting (Selection Criteria Completed, Results Issued, At Risk)

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Invitation to Mediation Meeting Letter

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Invitation to training course letter

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Invite to Appeal Meeting (Unauthorised Absence/AWOL)

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Invite to Appraisal Meeting

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Invite to capability meeting (ill health)

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Invite to employment review meeting during/at end of probationary period

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Invite to Final Consultation Meeting (Any Redundancy Situation)

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Invite to Flexible Working Meeting

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Invite to Flexible Working Meeting Whilst on Maternity Leave

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Invite to flexible working request appeal hearing

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Invite to Investigation Meeting

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Invite to Meeting to Discuss Shared Parental Leave Request

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Letter acknowledging fit note

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Letter asking delegates to complete a pre or post course questionnaire

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Letter confirming deductions to be made in respect of training agreement

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Letter Confirming Details of Alternative Role and Trial Period

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Letter Confirming Dismissal (Unauthorised Absence/AWOL)

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Letter Confirming Dismissal Following an Unsuccessful Trial Period

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Letter Confirming Garden Leave During Notice Period

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Letter Confirming Grievance is on Hold Pending Investigation

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Letter Confirming Informal Performance Management

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Letter Confirming Paternity Leave and Pay

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Letter Confirming Resignation Due to Retirement

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Letter Confirming Suspension

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Letter Confirming the End of a Fixed Term Contract

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Letter Confirming Variation to Terms and Conditions

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Letter Explaining Why Suspension is Continuing Longer than Expected

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Letter Following Meeting With Worker to Confirm Change of Status

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Letter Informing Worker an Off-Payroll Assessment has been conducted – meeting invitation to discuss change of status

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Letter Informing Worker an Off-Payroll Assessment has been conducted – no change

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Letter Informing Worker An Off-Payroll Assessment Has Been Conducted (Change Of Status) Documentation Required

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Letter Informing Worker An Off-Payroll Assessment Will Be Conducted

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Letter Postponing hearing due to unavailability of companion

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Letter Refusing Holiday Request and Grounds for Refusal

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Letter Requesting Info from Worker for Off-Payroll Assessment

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Letter Requesting Information From Disabled Employee re Suitable Adjustments

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Letter Rescheduling Holiday Following a Period of Sickness

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Letter Restating Restrictive Covenants to Employee Who is Leaving

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Letter to Accompany Re-Issuing of Handbook Explaining Changes to Handbook

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Letter to Acknowledge Resignation During Disciplinary Process

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Letter to Confirm Details for Adoption Leave and Pay

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Letter to employee who no longer wishes to accept job offer

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Letter to employees re change of Company name but no other changes to T’s and C’s

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Letter to Employees to Confirm Employment Transfer to New Employer Plus Following TUPE

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Letter to EU workers – applying for settled status

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Letter to GP requesting information

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Letter to introduce the COVID-19 Vaccination Policy (No Effect)

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Letter to introduce the COVID-19 Vaccination Policy (Possible Effect)

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Letter to make ex-employee’s new employer aware that employee is breaching restrictive covenants

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Letter to monthly paid new starter already in appropriate pension scheme

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Letter to Occupational Health Consultant requesting information

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Letter to Outgoing Employer Asking for Employee Liability Information TUPE

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Letter to Send to Ex-Employee Who is Breaching Restrictive Covenants

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Letter to weekly paid new starter already in appropriate pension scheme

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Letter to worker confirming decision of review following their dispute concerning their IR35 status

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Letter to worker confirming receipt of their dispute concerning their IR35 status

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Letter to worker informing them of changes re: IR35 and the organisation’s preparations

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Letter to worker informing them that the Company regards them as inside IR35

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Letter to worker informing them that the Company regards them as outside IR35

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Mediation Agreement

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Non-attendance of Short Term Absence Meeting

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Notification of overpayment letter

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Outcome Letter of Poor Performance Hearing (Resulting in Warning)

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Outcome of Appeal – Decision Upheld (Unauthorised Absence/AWOL)

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Outcome of Capability Meeting (Ill Health)

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Outcome of capability meeting (ill health) (softer tone)

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Outcome of Capability Meeting (Ill Health) Following Employees Non-Attendance of Meeting

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Outcome of Disciplinary Appeal – Decision Upheld

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Outcome of Disciplinary Hearing (Resulting in Warning for Misconduct)

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Outcome of Disciplinary Warning for Continued Short-Term Absence

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Outcome of Flexible Working Meeting (Acceptance of Request)

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Outcome of Flexible Working Meeting (Refusal of Request)

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Pension auto enrolment for previously opted out monthly paid employee

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Pension auto enrolment for previously opted out weekly paid employee

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Pension auto-enrolment for new monthly paid employee

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Pension auto-enrolment for new weekly paid employee

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Pension auto-enrolment for newly eligible monthly paid employee

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Pension auto-enrolment for newly eligible weekly paid existing employee

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Pension options for an existing monthly paid employee above SPA now earning around lower level of qualifying earnings

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Pension options for an existing monthly paid employee aged 22-74 now earning more than lower level of qualifying earnings but less than the earning trigger for auto enrolment

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Pension options for existing employee aged 16-21 now earning above the lower level of qualifying earnings

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Pension options for existing monthly paid employee aged 16-21 now earning above the lower level of qualifying earnings

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Pension options for existing weekly paid employee above SPA now earning around lower level of qualifying earnings

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Pension options for existing weekly paid employee aged 22-74 now earning more than the lower level of qualifying earnings but less than the earnings trigger for auto enrolment

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Pension options for new starter monthly paid above SPA earning over the lower level of qualifying earnings

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Pension options for new starter monthly paid aged 16-21 earning over the lower level of qualifying earnings

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Pension options for new starter monthly paid aged 22-74 earning less than the earnings trigger for auto enrolment

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Pension options for new starter monthly paid earning less than the lower level of qualifying earnings

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Pension options for new starter weekly paid above SPA earning over the lower level of qualifying earnings

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Pension options for new starter weekly paid aged 16-21 earning over the lower level of qualifying earnings

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Pension options for new starter weekly paid aged 22-74 earning less than the earnings trigger for auto enrolment

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Pension options for new starter weekly paid earning less than the lower level of qualifying earnings

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Poaching letter

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Poor Performance Appeal Outcome – Overturned Original Decision (Warning)

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Poor Performance Appeal Outcome – Overturned Original Decision New Sanction

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Poor Performance Appeal Outcome Letter (Original Decision Upheld)

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Poor Performance Appeal Outcome Letter (Reinstated Following Dismissal)

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Postponement/reorganisation of Capability Meeting Due to Ill Health

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Recruitment – Invite to Interview

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Recruitment – Invite to Second Interview

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Recruitment – Reject at Application

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Recruitment – Reject Post Interview

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Recruitment – reject post interview – Softer

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Recruitment Offer Letter

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Recruitment Rejection Letter (Unsatisfactory References/No References)

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Redundancies completed – Thank you for your support letter

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Redundancy Announcement Letter – Unique Role

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Redundancy Consultation Letter (Employee Now At Risk As Pool Has Been Widened)

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Redundancy Consultation Letter (Employee Now At Risk, As No Longer Unique Role)

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Redundancy Outcome Letter (Used For Any Redundancy Situation)

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Reference letter template

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Refusal of Flexible Working Request (Less Than 12 Months Since First Request)

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Requested reduction in pension contributions

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Requesting Permission to Contact Employee’s GP (Formal Tone)

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Requesting permission to contact employees GP (Softer Tone)

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Rescheduling Mediation Meeting Due to Non-Attendance

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SAR Acknowledgement and consideration of the third party’s opinions regarding disclosure of data

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SAR Acknowledgement Letter

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SAR Acknowledgement of the third party’s consent to disclose the information

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SAR Extension to Time Period

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SAR Further Information Required

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SAR Internal Letter Asking Staff to Search Their Records

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SAR Obtaining the Opinions of a Third Party (inc. referees)

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SAR Refusal to Supply References

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SAR Response Letter – Outcome

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SAR Script to Determine ID

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SAR Unable to Provide You With the Requested Data

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Second Stage AWOL Letter – Failure to Make Contact

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Selection Criteria Completed – No Longer At Risk Letter

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Selection Criteria Completed – Responding to Query

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Short Service Employee – Invite to Employment Review Meeting

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Short Service Employee – Outcome of Employment Review Meeting (Dismissal)

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Speculative CV Reject Letter (Keep CV on File)

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Speculative CV Reject Letter (Unsuitable Applicant)

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Staff Representatives | Acceptance of Resignation

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Staff Representatives | Confidentiality Agreement

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Staff Representatives | Invite to Stand as a Representative

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Staff Representatives | Training Invitation

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Staff Reps – The Consultation Process Collective Redundancies inc Terms of Reference

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Third Stage AWOL Letter – Failure to Make Contact

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Training pre-course work letter

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Unique Stand Alone Role – No Longer at Risk of Redundancy Letter

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Voluntary Redundancy | Letter Accepting Application

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Voluntary Redundancy | Letter Inviting Applications

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Voluntary Redundancy | Letter Provisionally Accepting Application and Invite to Final Decision Meeting

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Voluntary Redundancy | Letter Rejecting Application

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Voluntary Solutions Agreed – No longer At Risk of Redundancy Letter

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Withdrawal of Conditional Job Offer

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